Privacy Policy

Gristhorpe & Lebberston Village Hall (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use and protect your personal data when you use our website or contact us. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Gristhorpe & Lebberston Village Hall is a community-run, non-profit organisation providing hall hire and event facilities to the local area. For the purposes of data protection law, we are the “Data Controller” of any personal data you provide. Contact Us for more information.

2. What Information We Collect

We may collect the following personal data:

Information You Provide

• Name
• Email address
• Telephone number
• Event details (e.g. booking dates, event type)
• Any information included in contact forms or emails

Automatically Collected Information

When you visit our website, we may collect limited technical data such as:

• IP address
• Browser type
• Pages visited
• Date and time of visit

This is typically collected through cookies or website analytics tools.

3. How We Use Your Information

We use your information to:

• Respond to enquiries
• Process hall hire bookings
• Provide event information
• Manage and administer bookings
• Improve our website and services

We only process your data where we have a lawful basis to do so, including:

• Your consent
• Performance of a contract (e.g. hall hire agreement)
• Legitimate interests (such as responding to enquiries)
• Legal obligations

4. Data Sharing

We do not sell or rent your personal data. We may share data only where necessary, for example:

• With service providers who support our website hosting
• Where required by law

Any third parties are required to handle your data securely and in accordance with data protection legislation.

5. Data Retention

We retain personal data only for as long as necessary to:

• Manage bookings
• Maintain financial records (where legally required)
• Respond to follow-up queries

Data is securely deleted when no longer required.

6. Cookies

Our website may use cookies to:

• Ensure the website functions properly
• Analyse website usage
• Improve user experience

You can control cookies through your browser settings. If we use analytics tools (such as Google Analytics), this may involve anonymised usage tracking.

7. Data Security

We take reasonable technical and organisational measures to protect your personal data against:

• Unauthorised access
• Loss
• Misuse
• Alteration

However, no online transmission is completely secure.

8. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Withdraw consent (where processing is based on consent)

To exercise your rights, please contact us using the details above. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

9. External Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those websites.

10. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.